Council Minutes December 7, 2015

CITY OF POOLER

COUNCIL MINUTES

DECEMBER 7, 2015

            The regular meeting of the Pooler City Council was held on December 7, 2015. Mayor Mike Lamb called the meeting to order at 6:00 p.m.  Present were Councilman Bruce Allen, Councilwoman Rebecca Benton, Councilwoman Shannon Black,  Councilman Mike Royal and Councilman Stevie Wall.  City Manager Robbie Byrd, Finance Officer Michelle Warner and City Attorney Steve Scheer were also present.

            The invocation was given by Councilman Allen and the Pledge of Allegiance was led by Councilwoman Black.

            The minutes of the previous meeting were approved as printed upon a motion by Councilwoman Benton, seconded by Councilman Royal, with no opposition.

            The minutes of the November 16th Executive Session were approved upon a motion by Councilman Wall, seconded by Councilwoman Black, with no opposition.

Report from the Standing Committees:

FINANCE

            Councilman Wall presented bills in excess of $1500.00 and made a motion to pay, subject to funds.  Motion was seconded by Councilwoman Benton and passed without opposition.

PUBLIC SAFETY

            Councilman Royal reported that the fire department responded to 292 calls in November, totaling 3132 for the year and that the police department responded to 1341 calls since the last meeting, totaling 31,608 for the year.   

STREET/DRAINAGE

            Councilwoman Benton reported that the street and drainage departments performed routine maintenance.

WATER/SEWER

            Councilman Wall reported that the water and sewer departments performed routine maintenance and that all parameters are being met at the wastewater treatment plant. 

RECREATION  

            Councilwoman Black reported that youth basketball practice continues and that a softball tournament is scheduled for Saturday to benefit the Toys for Tots program.

BUILDING/ZONING

            Councilman Allen reported that five (5) new single family residential, three (3) attached unit and one (1) commercial permits were issued since the last meeting, totaling 158 single family, 62 attached unit and 354 commercial permits for the year, with 5263 inspections performed.

            John Wilcher, candidate for Chatham County Sheriff, addressed Council in regards to his candidacy.

Under OLD BUSINESS the following was discussed:

1.  Yash Desai’s request for water and sewer service to 1507 Quacco Road

            Mr. Byrd presented a request from Mr. Desai for sewer service to a proposed convenience store, stating that Mr. Scheer met with Chatham County Attorney Jon Hart in regards to this matter and has reviewed the City’s ordinance.  Mr. Scheer stated that it would be a violation if Mr. Desai was allowed to obtain sewer service from another provider.  Therefore, Councilman Wall made a motion to deny Mr. Desai’s request to obtain sewer service from another provider.  Motion was seconded by Councilman Allen and passed without opposition.

Under NEW BUSINESS the following was discussed:

1.  Site plan for proposed addition and parking lot expansion for Rehoboth Ministries       Covenant Church

            Rehoboth Ministries submitted a site plan for a 3800 sq. ft. addition to the existing church building and parking to accommodate the new addition.  Councilman Wall made a motion to approve the site plan.  Motion was seconded by Councilwoman Benton  and passed without opposition.

2.  Final plat of The Fairways, Phase 16

            Phase 16 consists of nine (9) townhome lots and is located on Kingfisher Circle.  Councilman Allen made a motion to approve the final plat, contingent upon the layout being the same as the approved preliminary construction plans.  Motion was seconded by Councilwoman Benton and passed without opposition.

3.  Proposal from Kimley Horn for Floodplain Impact Analysis for Recreation Complex Improvements

            Mr. Byrd presented a Floodplain Impact Analysis for the recreation complex improvements, stating that Kimley Horn is proposing to provide a hydraulic engineering analysis to determine potential impacts of improvements made at the recreation complex to base flood levels and floodway widths along Pipemakers Canal.  Councilman Royal made a motion, seconded by Councilwoman Benton, to approve the proposal.  Motion passed without opposition.

4.  Agreement with Pooler Chamber of Commerce & Visitors Bureau for 2016 Hotel/Motel Tax Funds

            Mr. Byrd presented the agreement with the Chamber for 2016 hotel/motel tax funds.  Councilwoman Benton made a motion to approve the agreement.  Motion was seconded by Councilman Wall man and passed without opposition.

5.  Approval to surplus four (4) fire department vehicles

            Mr. Byrd presented a list of four (4) fire department vehicles to be declared surplus.  Councilman Royal made a motion to approve the list.  Motion was seconded by Councilwoman Benton and passed without opposition.

6.  Acceptance of Georgia Search and Rescue tractor trailer truck and equipment from GEMA/Camden County as part of the Coastal Georgia Response Team

            Fire Chief Wade Simmons stated that GEMA/Camden County has offered a Georgia Search and Rescue tractor trailer and equipment to the City to be used as part of the Coastal Georgia Response Team.  Councilman Royal made a motion to accept the truck and equipment and to authorize the city manager to execute the acceptance agreement.  Motion was seconded by Councilwoman Benton and passed without opposition.

7.  Proposal from HARCO Construction for clearing and demolition of property at

            109 & 113 W. Collins Street

            Mr. Byrd presented a proposal from HARCO Construction for the clearing and demolition of property at 109 & 113 W. Collins Street.  Councilwoman Black made a motion, seconded by Councilwoman Benton, to approve the proposal in the amount of $37,395.00.  Motion passed without opposition.

8.  Amended Memorandum of Installment Sales Agreement with GMA

            Ms. Warner presented the Amended Memorandum of Installment Sales Agreement with GMA.  Councilwoman Benton made a motion to approve the memorandum and any other documents related to it.  Motion was seconded by Councilman Royal and passed without opposition.

9.  Resolution Authorizing Adoption of Chatham County Multi-Jurisdiction Hazard Mitigation Plan

            Mr. Byrd presented a resolution to authorize the adoption of the Chatham County Multi-Jurisdiction Hazard Mitigation Plan.  Councilwoman Benton made a motion to approve the resolution.  Motion was seconded by Councilman Royal and passed without opposition.


10.  Resolution to adopt 2016 Budget

            Ms. Warner presented a resolution to adopt the 2016 budget, stating that a public hearing was held on November 16th.  Councilman Wall stated that the budget includes a cost of living and meritorious increase for all eligible employees and that the millage rate remains at 4.019 mills.  Councilman Wall made a motion, seconded by Councilwoman Benton, to approve the resolution.  Motion passed without opposition.

11.  First Reading on ordinance to deannex mega site property

            Mr. Byrd presented a request from the owner of the mega site, Georgia Ports Authority/Savannah Economic Development Authority (SEDA), to deannex the mega site property and allow Chatham County to annex it.  Pat Monahan was present on behalf of the Savannah Economic Development Authority and stated that Chatham County provides the highest level of incentives available to manufacturers and that manufacturers pay the highest wages in the area, which is what the property was developed for.  Councilman Wall questioned if the City would maintain fire service at the site, wherein Mr. Monahan replied that an intergovernmental agreement has been proposed wherein the City will be allowed to provide service by subscription.  Further, per the agreement, SEDA will install a traffic light at the intersection of Dean Forest Road and Pine Meadow Drive.  Councilwoman Benton questioned if the County would maintain the roads (including I-16 from Dean Forest Road to I-95) and provide police services, wherein Mr. Monahan replied that the County would maintain the roads, storm sewer maintenance and  provide police services.  Councilman Wall stated that upon annexation, the “cloverleaf” on/off ramp at I-16 & I-95 (on the east side) would then be within Chatham County.  Councilman Wall made a motion to approve the deannexation ordinance on First Reading, in order to better the chances of providing higher paying jobs.  Motion was seconded by Councilwoman Benton and passed without opposition.

            Susan Mulvaney of WOW (Women of Westbrook) thanked Police Chief Mark Revenew for speaking to the group recently, commending him on a job well done.

            Councilman Allen made a motion to adjourn to Executive Session at approximately 6:45 p.m. to discuss personnel, legal and real estate matters.  Motion was seconded by Councilman Royal and passed without opposition.

            Mayor Lamb called the meeting back to order at 7:28 p.m.  There being no further business to discuss, Councilman Allen made a motion to adjourn at approximately 7:28 p.m.  Motion was seconded by Councilwoman Benton and passed without opposition.

City of Pooler, GA | 100 US HW 80, Pooler, GA 31322
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Date of Authorization: 2/13/08