Council Minutes December 21, 2015

CITY OF POOLER

COUNCIL MINUTES

DECEMBER 21, 2015

            The regular meeting of the Pooler City Council was held on December 21, 2015. Mayor Mike Lamb called the meeting to order at 6:05 p.m. (delayed due to the public hearing held prior).  Present were Councilman Bruce Allen, Councilwoman Rebecca Benton, Councilwoman Shannon Black, Councilman David Burke, Councilman Mike Royal and Councilman Stevie Wall.  City Manager Robbie Byrd, Finance Officer Michelle Warner and City Attorney Steve Scheer were also present.

            The invocation was given by Councilman Allen and the Pledge of Allegiance was led by Councilman Burke.

            The minutes of the previous meeting were approved as printed upon a motion by Councilwoman Benton, seconded by Councilman Allen, with no opposition. 

            The minutes of the December 7th Executive Session were approved upon a motion by Councilman Wall, seconded by Councilwoman Black, with no opposition.

Report from the Standing Committees:

FINANCE

            Councilman Burke presented bills in excess of $1500.00 and made a motion to pay, subject to funds.  Motion was seconded by Councilman Wall and passed without opposition.

PUBLIC SAFETY

            Councilman Royal reported that the fire department responded to 127 calls since the last meeting, totaling 3304 for the year and that the police department responded to 1483 calls, totaling 33,091 for the year.   

STREET/DRAINAGE

            Councilwoman Benton reported that the street and drainage departments performed routine maintenance.

WATER/SEWER

            Councilman Wall reported that the water and sewer departments performed routine maintenance and that all parameters are being met at the wastewater treatment plant. 

RECREATION  

            Councilwoman Black reported that basketball games begin January 8th and registration for baseball and softball begins on January 4th

BUILDING/ZONING

            Councilman Allen reported that six (6) new single family residential and two (2) commercial permits were issued since the last meeting, totaling 164 single family and 356 commercial permits for the year, with 5469 inspections performed.

Under OLD BUSINESS the following was discussed:

1.  Second Reading on ordinance to deannex mega site property

            Mr. Byrd presented an ordinance to deannex the mega site property.  Councilman Wall made a motion to approve the ordinance on Second Reading in order to better the chances of providing higher paying jobs and contingent upon all state and federal laws being met.  Motion was seconded by Councilwoman Benton and passed without opposition.  Councilwoman Benton stated that the City will not lose any revenue by way of inventory tax, due to the cost of maintaining the road being more costly.

Under NEW BUSINESS the following was discussed:

1.  Zoning map amendment of approximately 16 acres on Pine Barren Road, adjacent     to Somersby Subdivision, from R-1A to R-3A

            A public hearing was held prior wherein several property owners presented opposition to the request, and a petition in opposition, signed by over 200 residents in Somersby, was submitted. Forest Lakes Developers, LLC has petitioned to rezone approximately 16 acres on Pine Barren Road, adjacent to Somersby Subdivision, from R-1A (Single-Family) zoning to R-3A (Multi-Family) zoning with the intent to construct a maximum of 75 multi-family residential units, with a proposed landscape buffer varying in width from 20' to 48'.  After review of the criteria, Councilman Wall made a motion, seconded by Councilman Allen, to deny the zoning map amendment.  Motion passed without opposition.

  2.  Zoning map amendment of approximately 16 acres on Pine Barren Road, adjacent to Bridgewater Subdivision, from C-2 to R-3C

            A public hearing was held prior wherein a resident expressed concern about the number of multi-family units being proposed.  Pooler Parkway, LLC has petitioned to rezone approximately 16 acres on Pine Barren Road, adjacent to Bridgewater Subdivision, from C-2 (Heavy Commercial) zoning to R-3C (Multi-Family) zoning with the intent to construct 246 luxury apartments with an amenity site.  Mr. Byrd stated that Planning & Zoning has recommended denial of the rezoning to R-3C, but would consider recommendation for R-3B, which has a lower density.  After review of the criteria, Councilman Allen made a motion to deny the zoning map amendment.  Motion was seconded by Councilman Burke and passed without opposition.

  3.  Amendment to Savannah Quarters, Phase 1 Development Standards

            The developer of Savannah Quarters submitted a request to amend the development standards for Phase 1, to revise the remainder of the partially developed golf villas from attached (duplex) villas to detached villas and increase the total number of golf villas from 93 to 98.  Councilman Burke made a motion, seconded by Councilman Allen, to approve the amendment.  Motion passed without opposition.

  4.  Acceptance of maintenance bond for The Outlet Mall of Georgia

            Mr. Byrd presented a maintenance bond from the developer of The Outlet Mall of Georgia, stating that a final inspection was performed and all of the punch list items have been addressed.  Councilman Wall made a motion, seconded by Councilman Royal, to accept the maintenance bond in the amount of $280,125.04, contingent upon the city attorney approving the bond.  Motion passed without opposition. 

  5.  Temporary/Special Event alcoholic beverage license for Milin Patel

            Milin Patel submitted an application for a temporary/special event alcoholic beverage license for a private event to be held December 22nd at the Ramada Inn.  Mr. Byrd stated that Police Chief Mark Revenew has performed the background investigation and recommends approval.  Councilman Wall made a motion to approve the license.  Motion was seconded by Councilman Burke and passed with Councilman Allen in opposition.

  6.  Intergovernmental Agreement with Chatham County and SEDA regarding mega site property

            Mr. Byrd presented an intergovernmental agreement with Chatham County and SEDA regarding the deannexation of the mega site property, for the purpose of providing specified government services to the site.  Mr. Byrd stated that the agreement provides for a fire service plan that authorizes the City of Pooler to exclusively provide fire protection services to property owners situated only within the mega site property.  Further, that Chatham County will be responsible for the provision of all other municipal-type services to the mega site and that SEDA agrees to fund or effect the funding of engineering, acquiring, equipment and installing a traffic light at the intersection of State Route 307 (Dean Forest Road) and Pine Meadow Road no later than 540 days from the date of the execution of the agreement or reimburse the City 100% for the actual cost.  Councilman Wall made a motion to approve the agreement.  Motion was seconded by Councilman Burke and passed without opposition.

  7.  Proposal from Integrated Science & Engineering for traffic signal system improvements

            Mr. Byrd presented a proposal for civil engineering, traffic signal and communication design for the Pooler Parkway Traffic Signal System Improvements, stating that this project includes a traffic light at the intersection of Pooler Parkway and Pipemakers Circle and when completed, will “sync” the traffic lights to provide better traffic flow at all of the intersections.  Councilman Royal made a motion to approve the proposal in the amount of $67,100.00.  Motion was seconded by Councilwoman Benton and passed without opposition.

  8.  Award bid for construction of new fire station

            Mr. Byrd presented bids for the construction of the new fire station #1 on South Rogers Street, where the recycling center once was, stating that the low bidder is John E. Lavender & Associates, Inc. Councilman Royal made a motion to award the bid to John E. Lavender and Associates, Inc. in the amount of $1,523,008.00.  Motion was seconded by Councilwoman Benton and passed without opposition.

  9.  Amendment to Schedule of Fees

            Mr. Byrd presented an amendment to the Schedule of Fees to require that the utility customer to be responsible for the cost ($140) for the second and subsequent meters that are damaged (customer’s fault).  Councilman Wall made a motion, seconded by Councilman Royal, to approve the amendment.  Motion passed without opposition.

10.  Write off water/sewer receivables through December 31, 2012 totaling $55,052.45

            Ms. Warner presented a list of utility accounts (bad debt), through December 31, 2012, totaling $55,052.45, Councilman Wall made a motion to approve the receivables to be written off.  Motion was seconded by Councilwoman Benton and passed without opposition.

11.  Capitalization Policy

            Ms. Warner presented an accounting policy to establish the minimum cost that shall be used to determine the capital assets that are to be recorded and depreciated in the City’s annual financial statements.  Councilman Burke made a motion to approve the policy.  Motion was seconded by Councilwoman Benton and passed without opposition.

12.  Proposal from Pats Insulation, Inc. for asbestos removal at 109 W. Collins      Street

            Mr. Byrd presented a proposal from Pats Insulation, Inc. to remove the asbestos siding from the house at 109 W. Collins Street.  Councilman Wall made a motion to approve the proposal in the amount of $7700.00 .  Motion was seconded by Councilman Royal and passed without opposition.

 

13.  Resolution regarding Budget Adjustment #2015-02

            Ms. Warner presented a resolution regarding Budget Adjustment #2015-02. Councilman Burke made a motion, seconded by Councilman Wall, to approve.  Motion passed without opposition.

            Councilman Wall made a motion to add Item #14.  Motion was seconded by Councilman Royal and passed without opposition.

14.  GEFA loan application/authorization for city manager to sign

            Ms. Warner presented an application for a Georgia Environmental Facilities Authority (GEFA) loan for the wastewater treatment plant expansion.  Councilman Wall made a motion to approve the application in the amount of $4,920,000.00 and to authorize the city manager to sign the application.  Motion was seconded by Councilwoman Benton and passed without opposition.

            Councilman Wall made a motion to adjourn to Executive Session at approximately 7:07 p.m. to discuss personnel, legal and real estate matters.  Motion was seconded by Councilman Allen and passed without opposition.

            Mayor Lamb called the meeting back to order at 7:19 p.m. 

            There being no further business to discuss, Councilman Allen made a motion to adjourn at approximately 7:19 p.m.  Motion was seconded by Councilwoman Benton and passed without opposition.

Public Hearing

            A public hearing was held prior to the regular City Council meeting on

December 21, 2015.  Mayor Mike Lamb called the hearing to order at 5:30 p.m.  Present were Councilman Bruce Allen, Councilwoman Rebecca Benton, Councilwoman Shannon Black, Councilman David Burke, Councilman Mike Royal and Councilman Stevie Wall.  City Manager Robbie Byrd, Finance Officer Michelle Warner and City Attorney Steve Scheer were also present.

            The purpose of the hearing was to discuss a requested zoning map amendment of approximately 16 acres on Pine Barren Road, adjacent to Somersby Subdivision, from R-1A (Single-Family Residential) to R-3A (Multi-Family Residential).  Terry Coleman of Coleman Company, representing Forest Lakes Developers, LLC, presented the amendment, stating that the intent is to construct a gated townhome community consisting of 75, two (2) and three (3) bedroom units and an amenity site, including a pool.  Councilwoman Benton asked if the developer was willing to place a berm to which Mr. Coleman replied that they were.  Charles Thornburg, resident of Somersby, presented a petition signed by over 200 residents in opposition and expressed concerns regarding the proposed buffer, potential increase in traffic and noise, decrease in property values and the potential for drainage issues.  Further, that the proposed zoning is not a logical extension of the zoning boundaries (single-family residential).  Pat Lynch, resident of Somersby, presented similar concerns as well as concern of over-crowding the schools in the area, if multi-family zoning is allowed. 

            There being no further discussion, the hearing was adjourned at approximately 5:59 p.m.

Public Hearing

            A public hearing was held prior to the regular City Council meeting on

December 21, 2015.  Mayor Mike Lamb called the hearing to order at 5:59 p.m. (delayed due to the public hearing held prior).  Present were Councilman Bruce Allen, Councilwoman Rebecca Benton, Councilwoman Shannon Black, Councilman David Burke, Councilman Mike Royal and Councilman Stevie Wall.  City Manager Robbie Byrd, Finance Officer Michelle Warner and City Attorney Steve Scheer were also present.

            The purpose of the hearing was to discuss a requested zoning map amendment of approximately 16 acres on Pine Barren Road, adjacent to Bridgewater Subdivision, from C-2 (Heavy Commercial) to R-3C (Multi-Family Residential).  Joshua Doyle, representing the developer,  presented the amendment, stating that the intent is to construct 246 luxury apartments with amenities to include a clubhouse and pool. Further, that the proposed zoning will act as a transition area between commercial and single-family residential zoning districts.  Councilwoman Benton questioned the access points, wherein Mr. Doyle replied that the development would be accessed by Pooler Parkway.  Jim McCaffrey, resident, expressed concern over the number of multi-family units proposed in the area, stating that the school system will be impacted. 

            There being no further discussion, the hearing was adjourned at approximately 6:05 p.m.

City of Pooler, GA | 100 US HW 80, Pooler, GA 31322
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